1. Bookings & Payments
Bookings can be made online or by contacting us directly.
Only children from the same family (siblings) may be included in a single booking.
Any sibling or family discount applies to siblings only.
Payment (or payment of a deposit, where applicable) is regarded as acceptance of these Terms & Conditions.

2. Age Guidelines
Happy Vibes Kids Camps are open to children aged 4–11 years.
We recommend that children who are not yet in primary school are at least beginning their second year of the ECCE Scheme, to ensure they are ready to enjoy the camp experience.

3. Medical & Personal Information
Parents/guardians must provide accurate and complete information about their child, including age, medical conditions, allergies, and any additional needs.
This information helps us create a safe and supportive camp environment. We may request further clarification if needed.
If there are any changes to your child’s medical or personal information after booking, you must inform us before the camp begins.

4. Supervision & Responsibility
Happy Vibes is responsible for children only during official camp hours.
We cannot accept responsibility for children left unsupervised before drop-off or after pick-up times.

5. Camp Dates & Programme
All Happy Vibes camps are priced equally, as each camp provides 20 hours of guided activities and care.
4-day camps run from 9:00am–2:00pm to ensure the full 20-hour experience.
Summer camps run Monday to Friday, 10:00am–2:00pm.
Happy Vibes reserves the right to make changes to dates, venues, or activities if required due to unforeseen circumstances or operational needs.
Activities may be adapted to suit weather, group needs, or safety considerations.

6. Health, Safety & Behaviour
Happy Vibes operates with children’s wellbeing, safety, and enjoyment at the heart of everything we do.
In accepting a place at camp, parents/guardians agree that Happy Vibes and its staff cannot be held responsible for accidents or loss of personal property.
Children whose behaviour is deemed to be seriously disruptive or detrimental to the wellbeing of the group may be withdrawn from camp. In such cases, no refund will be issued.
Permission is granted to seek medical treatment for your child in the event of an emergency.

7. Medication & Medical Support
Happy Vibes staff do not administer medication or monitor medical conditions.
Children attending camp must be able to self-manage and self-administer medication unless a parent/guardian is present to do so.

8. Parent/Guardian Access to Venues
For the smooth running of camps, parents/guardians should not enter camp venues during the day.
Any access requests must be arranged in advance by contacting the Happy Vibes team.

9. Personal Belongings & Lost Property
Please ensure all personal items are clearly labelled.
Happy Vibes cannot accept responsibility for items lost or left behind.
Any uncollected items after the final day may be donated to charity.

10. Mobile Phones & Devices
Mobile phones and personal electronic devices are not permitted during camp, unless special permission has been agreed in advance with a team member.

11. Photography & Media
Photographs and/or videos may be taken during camp activities for promotional and informational purposes.
You can simply opt out of promotional photography or video in our booking form.

12. Data Protection & Privacy
All personal data collected by Happy Vibes is used solely for the purposes of administering camps and communicating with families.
We do not share personal data with third parties.
This is in line with the Data Protection Acts in Ireland and GDPR regulations.